Event checklist

Checklist for the primary event organiser to use to ensure everything is done in time for an event.

Before event

Choose primary event organiser
Determine event and essential people involved in delivering event
Decide time and location
- Based on availability of essential people and resources
- Ideally try to vary days on which we run events
Book room
- Invite SEC organisers and essential people to calendar booking
- Notify of desired room layout
- Leave ~30 mins either side for room setup, catering delivery, etc.
Open Eventbrite registrations
- Ideally all SEC organisers need access
- Specify if external visitors can attend (if held on campus)
Book catering
Advertising
- SEC website
- SEC mailing list
- STFC internal communication
- Circulate via email
  - Technology
  - Scientific Computing
  - Diamond
  - IBEX
  - FBS
- Circulate via Slack
  - Graduates
  - Mantid
Collect material to be presented (if applicable)
- For single slide deck
Register external visitors with reception (if applicable)