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Publish science for free, access science for free.

Meetups

Meeting regularly in-person with other Aletheians helps strengthen community bonds. Contributors can run formal and informal meetups to bring people together, help one another and progress the project foward. Below are some things to remember for physical meetups:

  • Aletheia has a code of conduct, it needs to be adhered to online and in person.
  • It’s important to book a space in advance, universities should have study and event spaces and for non student contributors you can contact organisations like your local library or cooperative working space.
  • Write an agenda to keep the meeting on track.
  • If you are in a position to meet up with people face to face try and have regular meetups. Once every two weeks or once a month is a good cadence.
  • If you want, try and do different things. Whether they're hackathons, workshops, building sessions or just get togethers, you can plan different events to keep your membership engaged.
  • Meetings are great for generating content. Post about your experiences, events, new members, volunteers, wins and lessons learned.

If you want to plan and run face to face events, Mozilla has a great resource for running awesome events here and here

General event checklist

Before the event

  • Check out our event one pager and if it has everything you need on it print out a few copies. So people can connect and interact with Aletheia it should have the below details:
  • Get stickers and pens for nametags if desired
  • Create a welcome pack if desired. Welcome packs can contain relevent event information, and further reading not Aletheia related but related to concepts Aletheia has as core principles, like decentralisation and the Open Web.
  • Get different coloured lanyards if you feel you can't remember inidivuals privacy choices or if you are running a larger event
  • Create a post event survey

During the event

  • Post your one pager with relevent details prominently
  • Ask the venue space organiser for the wifi credentials and post them prominently
  • Greet all participants:
    • Ask them their name, and apologise for most likely forgetting it if you're not great with names
    • Ask them to sign in with their given name, an email address and any social media links they'd like to be found on. This can be on a piece of paper (in which case you will need pens) or just on a text document on a laptop.
    • Give them their welcome pack if one was made
    • Ask them if they are fine with having their photo taken
  • Get everyone to write their name on a nametag if desired
  • If the contributer doesn't have a GitHub account, ask them to create one if they want and help them with this process if need be.
  • Passwords are annoying. If the user is creating a new GitHub account and they don't have a password manager, or they do have an account but just don't have a password manager, suggest that they download one and help them with setting it up if need be. Because it is opensource and easy to use, Keepass is a good choice.
  • Invite the users to the Aletheia Slack if they desire.
  • Encourage users to follow the Aletheia social media channels and to post on their own social media using any event specific hastags
  • Take photos, remembering to be mindful of the privacy choices of contributers
  • Take general notes about cool things happening, interesting goings on etc.
  • At the end of the event ask everyone to email you a brief outline of that they contributed. If contributors don't have access to email, get them to write it down if possible.

After the event

  • Send out the post event survey
  • Write a thank you to everyone who attended. If this is a blanekt thank you to multiple people make sure their email is in be BCC field.
  • Using all the notes about contribution contributors emailed you, notes you made during the event and photos you took put together a blog post running through the event.
  • Email the blog post to attendees and suggest they share on their personal social media accounts. Invite contributors to write their own post about their experience if so desired.