diff --git a/runner/pool/pool.go b/runner/pool/pool.go
index 384bd517..4d317dd9 100644
--- a/runner/pool/pool.go
+++ b/runner/pool/pool.go
@@ -130,6 +130,16 @@ type basePoolManager struct {
 	keyMux *keyMutex
 }
 
+func (r *basePoolManager) getProviderBaseParams(pool params.Pool) common.ProviderBaseParams {
+	r.mux.Lock()
+	defer r.mux.Unlock()
+
+	return common.ProviderBaseParams{
+		PoolInfo:       pool,
+		ControllerInfo: r.controllerInfo,
+	}
+}
+
 func (r *basePoolManager) HandleWorkflowJob(job params.WorkflowJob) error {
 	if err := r.ValidateOwner(job); err != nil {
 		return errors.Wrap(err, "validating owner")
@@ -591,10 +601,7 @@ func (r *basePoolManager) cleanupOrphanedGithubRunners(runners []*github.Runner)
 				"pool_id", pool.ID)
 			listInstancesParams := common.ListInstancesParams{
 				ListInstancesV011: common.ListInstancesV011Params{
-					ProviderBaseParams: common.ProviderBaseParams{
-						PoolInfo:       pool,
-						ControllerInfo: r.controllerInfo,
-					},
+					ProviderBaseParams: r.getProviderBaseParams(pool),
 				},
 			}
 			poolInstances, err = provider.ListInstances(r.ctx, pool.ID, listInstancesParams)
@@ -664,10 +671,7 @@ func (r *basePoolManager) cleanupOrphanedGithubRunners(runners []*github.Runner)
 
 			startParams := common.StartParams{
 				StartV011: common.StartV011Params{
-					ProviderBaseParams: common.ProviderBaseParams{
-						PoolInfo:       pool,
-						ControllerInfo: r.controllerInfo,
-					},
+					ProviderBaseParams: r.getProviderBaseParams(pool),
 				},
 			}
 			if err := provider.Start(r.ctx, dbInstance.ProviderID, startParams); err != nil {
@@ -888,10 +892,7 @@ func (r *basePoolManager) addInstanceToProvider(instance params.Instance) error
 		if instanceIDToDelete != "" {
 			deleteInstanceParams := common.DeleteInstanceParams{
 				DeleteInstanceV011: common.DeleteInstanceV011Params{
-					ProviderBaseParams: common.ProviderBaseParams{
-						PoolInfo:       pool,
-						ControllerInfo: r.controllerInfo,
-					},
+					ProviderBaseParams: r.getProviderBaseParams(pool),
 				},
 			}
 			if err := provider.DeleteInstance(r.ctx, instanceIDToDelete, deleteInstanceParams); err != nil {
@@ -906,10 +907,7 @@ func (r *basePoolManager) addInstanceToProvider(instance params.Instance) error
 
 	createInstanceParams := common.CreateInstanceParams{
 		CreateInstanceV011: common.CreateInstanceV011Params{
-			ProviderBaseParams: common.ProviderBaseParams{
-				PoolInfo:       pool,
-				ControllerInfo: r.controllerInfo,
-			},
+			ProviderBaseParams: r.getProviderBaseParams(pool),
 		},
 	}
 	providerInstance, err := provider.CreateInstance(r.ctx, bootstrapArgs, createInstanceParams)
@@ -1350,10 +1348,7 @@ func (r *basePoolManager) deleteInstanceFromProvider(ctx context.Context, instan
 
 	deleteInstanceParams := common.DeleteInstanceParams{
 		DeleteInstanceV011: common.DeleteInstanceV011Params{
-			ProviderBaseParams: common.ProviderBaseParams{
-				PoolInfo:       pool,
-				ControllerInfo: r.controllerInfo,
-			},
+			ProviderBaseParams: r.getProviderBaseParams(pool),
 		},
 	}
 	if err := provider.DeleteInstance(ctx, identifier, deleteInstanceParams); err != nil {