311 Data Weekly Meeting Agenda #1545

ryanfchase · 2023-08-10T02:01:26Z

Overview

This issue tracks meeting agendas for the weekly 311 Data member meeting

2024
January 10, 2024
January 17, 2024
January 24, 2024

January 31, 2024
February 14, 2024
February 21, 2024
February 28, 2024
March 13, 2024
March 20, 2024
March 27, 2024
April 10, 2024
April 17, 2024
April 24, 2024
May 8, 2024
May 15, 2024

Agenda Template

## YYYY-MM-DD - 311 Data Weekly Meeting
_[Back to Top](#)_

### AGENDA
_Timezones listed as Pacific Time._

- [ ] 7:00PM _5 min_ - Check-in
- [ ] 7:05 _5 min_ - Team announcements + updates
- [ ] 7:10 _20 min_ - Topic Requests
- [ ] 7:30 _30 min_ - Breakout Rooms
- [ ] 8:00 finished

### Topic requests/questions:

### Notes:

### Action Items:

### Resources/Instructions


---
### Attendees

####  Product Management
- [ ] Cotton
- [ ] Bethlehem

#### UI/UX Research
- [ ] Holly Worthen
- [ ] Brian
- [ ] Rong

#### UI/UX Design
- [ ] Joy
- [ ] Karla
- [ ] Anna K
- [ ] Peter
- [ ] Paul
- [ ] Angela
- [ ] Allison
- [ ] Shu


#### Engineering
- [ ] Ryan C
- [ ] Johnny
- [ ] Shannan
- [ ] Billy Phan
- [ ] Drake
- [ ] Danielle
- [ ] Kelly
- [ ] Andrew
- [ ] Tracy

#### Content/Marketing/Copywriting
- [ ] TBD

#### UNASSIGNED
- [x] nobody

PM Instructions For Board Review

PM will go through each team (engineering, design, research, product management) and check with the team lead that "all issues are in their right place". This will give team leads a chance to make simple board adjustments. Team lead can opt to do these adjustments within breakout rooms.

Open up the 311-Data project board
In the "Start Here" column, find the "Issues by role" card. This card has links that will filter the board based on each team. You will need to filter the board per each team to do the below steps.
In "New Issue Approval", ask the lead if there are any issues that have been reviewed and can move out. Also ask if the lead needs someone to review issues here, try to delegate this to unblock movement of the issue.
In "Icebox", review with the lead that all tickets here are indeed blocked, or unable to progress.
In "Prioritized Backlog", go through and ensure nobody is assigned to these issues. Also try to ensure that they are properly ordered (from top to bottom) by milestone (once we have milestones set up)
In "In Progress", make sure each issue has an assignee. Review issues with the lead that issues are indeed in progress, ask the lead to unassign and move back to "Prioritized Backlog" if there have been no updates on this issue.

PM Instructions for Opening Breakout Rooms

PM will need to manually open breakout rooms each session. This is done via the Host Key (do not share this!!!)

Log into 1Password and access the HackForLA Zoom vault
Select the relevant Zoom entry (to quickly check, open your google calendar invite, it should say "CTS Zoom3 is inviting you to a scheduled Zoom meeting", indicating you should use the Zoom 3 entry)
Copy the Host Key into your clipboard
Once you have joined the Zoom meeting, go to Participants > Claim Host
Enter in the Host Key, and confirm that you are now the Meeting Host
Find the Breakout Rooms option (iirc, More > Breakout Rooms)
Create 4 breakout rooms and select "Let participants choose room"
A window called "Breakout Rooms - Not Started" appears with the 4 rooms, unlabeled.
Hovering over each row, you can click "Rename". Rename each row to be Engineering, Design, Research, and Product Management.
Click Open All Rooms

ryanfchase · 2023-08-16T23:12:19Z

2023-08-16 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

Notes from Bonnie + PM meeting

We need to get the v2 site working again (updates on this)
Decide if we want to continue building upon v2
Who should be the target audience for v2 (maybe engage with activists instead of NC members?)

Notes

copying this meeting agenda from 2023-08-16 - 311 Data PM Weekly Meeting #1551 since all agendas for this meeting type will live on this issue.

Product Management

Sanju

UI/UX Design

UI/UX Research

Holly Worthen
Rong Ren

Engineering

Content/Marketing/Copywriting

UNASSIGNED

nobody

ryanfchase · 2023-08-18T02:59:55Z

2023-08-23 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

7:00PM 5 min - Check-in
7:05 20 min - Team announcements + updates
7:25 20 min - Overall Product Development Workflow, Sprint planning, Determining efforts in a sprint, Documentation of Project Board (review)
7:45 15 min - Breakout Rooms
8:00 fin

Topic requests/questions:

Notes from Bonnie + PM meeting

We need to get the v2 site working again (updates on this)
Decide if we want to continue building upon v2
Who should be the target audience for v2 (maybe engage with activists instead of NC members?)

Notes

copying this meeting agenda from 2023-08-16 - 311 Data PM Weekly Meeting #1551 since all agendas for this meeting type will live on this issue.

Product Management

Sanju
Muhammad Basil

UI/UX Design

UI/UX Research

Holly Worthen
Rong Ren

Engineering

ryanfchase · 2023-08-24T01:16:12Z

2023-08-23 - 311 Data Weekly Meeting

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This was created as a duplicate of #1545 (comment), please ignore

ryanfchase · 2023-08-30T18:30:45Z

ryanfchase · 2023-09-13T18:27:25Z

ryanfchase · 2023-09-20T23:35:56Z

cottonchristopher · 2024-05-01T22:21:34Z

2024-05-08 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

Topic requests/questions:

Research template created: Create research issue template #1715 In need of Review
- Milestone created, Research Plan Creation V1.2
Language for information pop-up, Request Type: Update request types info button #1713
Spike: Data Loading Checklist for Engineers to document loading times under various conditions #1716 Work In Prog, Review?/Updates?
checklist for dev team to doc map loading times

Action Items:

Review updated labels: Research Label

Resources / Links:

UI/UX Ticket Review:
https://docs.google.com/spreadsheets/d/1-R-70YDOysc7uVQrbWDdYbbxeGilrvOtTTXXdOZHNQ/edit#gid=0
Prelaunch Issues Points Spreadsheet:
https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps
https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

Cotton
Bethlehem
Robert

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

ryanfchase · 2024-05-16T01:24:20Z

2024-05-15 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

RC

Review latest version of app and decide if we are ready to proceed with Hack For LA internal Testing
If Bonnie is present, ask about Update contact form to use frontend-only services #1682

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

Robert
Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

cottonchristopher · 2024-05-22T22:16:34Z

2024-05-22 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

RC

Review Research tickets for V1.2 usability testing (see below)
If Bonnie is present, ask about Update contact form to use frontend-only services #1682 (if this was not handled from previous)

Engineering Agenda:

311 Data Weekly Engineering Meeting #1720

Research tickets...

Usertesting.com

Agenda for meeting with Bonnie about usertesting.com #1728

Usability Testing

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

Robert
Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

ryanfchase · 2024-05-30T02:56:46Z

2024-05-29 - 311 Data Weekly Meeting (retroactive agenda)

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

Notes:

UXR

moving forward with usertesting.com
getting ready to do our demo, going to add icebreakers to the doc

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

Robert
Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Joy
Karla
Anna K

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

ryanfchase · 2024-06-12T20:38:53Z

2024-06-12 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

review upcoming pre-launch requirement
review new team board
review weekly audit: Weekly Audit: Missing Labels From Issues #1134
review team accountability checks (e.g. dev team checks)

Notes:

Link to Story Point Spreadsheet

Attendees (PMs + Leads):

Product Management

Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

ryanfchase · 2024-06-16T05:10:32Z

2024-06-19 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

UIUX
- ideas on how to prevent changes base designs from bleeding into work for other members
Weekly Audit: Weekly Audit: Missing Labels From Issues #1134

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

bberhane · 2024-06-20T00:59:30Z

2024-06-19 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

7:00PM 5 min - Check-in
7:05 5 min - Team announcements + updates
7:10 20 min - Accountability Check
7:30 30 min - Breakout Rooms
8:00 finished

Accountability Checks

Dev

PMs

Design

Research

Topic requests/questions:

Announcements: Story of 311 Data

Notes:

Action Items:

Resources/Instructions

Pre-Launch Story Point Spreadsheet

Attendees (PMs + Leads):

Product Management

Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

bberhane · 2024-06-20T02:49:29Z

Research team needs access to Figma

cottonchristopher · 2024-06-25T23:53:25Z

2024-06-26- 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

7:00PM 5 min - Check-in
7:05 5 min - Team announcements + updates
7:10 20 min - Accountability Check
7:30 30 min - Breakout Rooms
8:00 finished

Accountability Checks

Dev

PMs

Design

Research

Topic requests/questions:

HackForLA Breaks for July
HackForLA BBQ
- Slack Post: https://hackforla.slack.com/archives/C04502L0P/p1719341194694949
- RSVP: https://www.meetup.com/hackforla/events/301856645/

Design

Reason for Icebox: Design System Updates: Request Type Icons #1629
ETA on when Figma base design problem will get addressed: Design System Updates: Search/Filter Modal #1600

Research

Has Sophia provided us with link to Holly's Data Science CoP?
Any blockers with UserTesting.com?
Research team needs access to Figma
https://www.figma.com/board/5U3zkZnDKOcqGgdbcur2lp/311-Data-Research?node-id=2-2&t=Q18Ao6U2a7YefENC-0

Dev

Contact Page will be changing (we need to utilize Google Forms)

Notes:

Action Items:

Resources/Instructions

Pre-Launch Story Point Spreadsheet

Attendees

Product Management

Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

bberhane · 2024-06-27T03:25:05Z

Design System Updates: Type Settings #1605: Anna wrote user interaction for info icon, type setting on info icon differs, investigate post-launch

cottonchristopher · 2024-06-28T00:47:33Z

Note from meeting:
Design system updates: User interaction for the icon should be on click and not hover,
Request type Icons ticket – moved to prioritized backlog

ryanfchase · 2024-07-01T23:49:39Z

To review on 1st agenda of August:

Need designer feedback before moving forward on creating dev ticket
- Design ticket needing feedback: Improve Zoom Behavior on Map #1700 (comment)
- Dev ticket awaiting that feedback: Add Mapbox Zoom Controls to Map Page #1793

ryanfchase · 2024-08-15T01:59:52Z

2024-08-14 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

7:00PM 5 min - Check-in
7:05 5 min - Team announcements / Welcome Back
7:10 10 min Quick intros + Update Roster
7:20 20 min - Milestone Review
7:50 10 min - Short breakout rooms
8:00 20 min TEAM LEADS: stay another 15 min pls

Topic requests/questions:

Notes:

Action Items:

Consider adding this to PM meeting tmo

review and possibly revise the leadership team on the project page for your team (e.g., https://www.hackforla.org/projects/expunge-assist). You do that by opening an issue with this issue template: Project Profile Card review and update

Resources/Instructions

Attendees

Product Management

Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

ryanfchase · 2024-08-15T02:09:18Z

Meeting Notes (add to agenda above)

Announcements

Leadership

still looking for Dev Lead
Joy and Allison are the new Design Leads
Research: Brian / Rong ?

Research team

Todo

report for mod. usability study
report for demo
Templates: do we have a standardized way of putting together notes / putting it into slideshow
deliverable: Action Steps spreadsheet

Accountability Checks

Tracy

Joy-Truex · 2024-08-15T05:39:14Z

(Design) Accountability Checks

ryanfchase · 2024-08-21T19:42:45Z

2024-08-21 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

7:00PM 5 min - Check-in
7:05 5 min - Team announcements
7:10 10 min - Read Topic Requests
7:20 30 min - Breakout Rooms
8:50 10 min - Leads reconvene

Announcements

@ryanfchase to lead Dev meeting on Saturdays (or Sunday maybe) at 10am PT

Team Wiki

@ryanfchase @traycn working on Wiki, planning on adding Accountability Checks section as a guide for leads
Lots of pages that I consider to be good ideas, but they could use updates / better implementation, i.e. "How to contribute on ___ team", "How to create tickets for ___ team"

Topic requests/questions:

UIUX

need to correctly implement this process: WIP: Onboard & Offboard: UI/UX #1580
we need a way to review the Handoff figma page and determine when we can take things off (i.e. when they are completed by dev)
ticket review (builds off of this comment above)
- This ticket is in review, designer to address PM notes: Improve Zoom Behavior on Map #1700
  - dev lead to follow up: Improve Zoom Behavior on Map #1700 (comment)
- Two designs were handed off, pick one: Identifying Neighborhood Council Names on Map #1669
- Question/Blocker on how to proceed: Design System Updates: Header Redesigns #1628
(UIUX Lead) Accountability Checks

Dev

Once design team picks one option, dev to make implementation ticket: Identifying Neighborhood Council Names on Map #1669
confirm that answer satisfies the question: Implement Latest Export Button UI #1785
go over Documentation epic (possibly make some tickets?!): Epic: Documentation and Wiki #1796
(Dev Lead) need to review outstanding onboard/offboard comments
(Dev Lead) Accountability Checks

UXR

review all open issues
Accountability Checks

PM

we desperately need to flush outdated team permissions. We may need Bonnie's help on this. Let's make a ticket to do this. Also we need to maybe clean up the calendar invites. Lots of inactive members are "declining" calendar invites
we can now properly get started on Contact Page support ticket criteria: Determine requirements for support issues from contact page #1769
- I think this is completed, I need a PM to confirm this is done: Set up bot for 311-Data issue creation automation #1753
Weekly Audit
Accountability Checks

Notes:

Action Items:

Resources/Instructions

Attendees

Product Management

Cotton
Bethlehem

UI/UX Research

Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

ryanfchase · 2024-08-22T02:49:42Z

Notes for Upcoming Dev Documentation

Frontend

Mapbox
React
MUI
What code paths are unused?

Backend (Fake)

DuckDb
HuggingFace
python data transform + Github Actions
DbProvider + Context
Data Export Queries
Bot Email + Support Ticket Automation

ryanfchase · 2024-08-29T01:05:31Z

2024-08-28 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

7:00PM 5 min - Check-in
7:05 5 min - Team announcements + updates + (limited) Topic Requests
7:10 30 min - UX Research to demo Moderated Usability Study
7:40 15 min - Breakout Rooms (Ryan to join design B.R.)
8:00 finished

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees

Product Management

Cotton
Bethlehem
Sumit Sharma

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

bberhane · 2024-08-29T02:29:05Z

Link to Moderated Usability Testing Findings: https://docs.google.com/presentation/d/1w1YpzC-sM7X1OOQ70f5Ey8h6Q0yOoTlC/edit?usp=sharing&ouid=100948418269853168398&rtpof=true&sd=true

ryanfchase · 2024-08-31T17:54:20Z

TODO for Ryan

obtain 2024 (or most recent) boundaries JSON file: Adjust data cleaning script to prune data points outside of LA Neighborhood Districts #1708

ryanfchase · 2024-09-07T08:03:44Z

2024-09-10 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

uiux design team discusses comment on this ticket: Improve Zoom Behavior on Map #1700
uiux design addresses outstanding questions, try to move to in review for PM to assess: Design System Updates: Header Redesigns #1628

Notes:

Action Items:

Resources/Instructions

Attendees

Product Management

Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

This was referenced Aug 16, 2023

2023-08-16 - 311 Data PM Weekly Meeting #1551

Closed

Review and update dependencies in package.json #1537

Closed

ryanfchase mentioned this issue Sep 1, 2023

Onboard & Offboard: Product #1561

Open

4 tasks

ryanfchase assigned edwinjue, henurah, funbunch, ryanfchase, sanjumv, Graemo27, hworthen, MBasil03, annaseulgi and cottonchristopher Sep 1, 2023

ExperimentsInHonesty added the Feature: agenda label Sep 5, 2023

ryanfchase added the Size: Missing label Sep 8, 2023

ryanfchase assigned bberhane and unassigned henurah Sep 8, 2023

MBasil03 added the Role: Missing label Sep 8, 2023

ryanfchase added Role: Product Management Size: 1pt Can be done in 6 hours and removed Role: Missing Size: Missing labels Sep 13, 2023

ryanfchase mentioned this issue Sep 14, 2023

Onboard & Offboard: Engineering #1578

Open

3 tasks

Graemo27 mentioned this issue Sep 14, 2023

WIP: Onboard & Offboard: UI/UX #1580

Open

5 tasks

bberhane unassigned ahmedsalah0130 Apr 28, 2024

ryanfchase unassigned edwinjue May 16, 2024

bberhane unassigned rsschacht May 22, 2024

ryanfchase mentioned this issue Jun 27, 2024

311 Data Weekly Engineering Meeting #1720

Open

ryanfchase mentioned this issue Aug 22, 2024

Epic: Documentation and Wiki #1796

Open

51 tasks

ryanfchase assigned farahrobleh and unassigned annaseulgi Aug 23, 2024

bberhane unassigned farahrobleh Aug 29, 2024

cottonchristopher assigned sumit-sharma92 Aug 29, 2024

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311 Data Weekly Meeting Agenda #1545

311 Data Weekly Meeting Agenda #1545

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311 Data Weekly Meeting Agenda #1545

311 Data Weekly Meeting Agenda #1545

Comments

ryanfchase commented Aug 10, 2023 • edited by traycn Loading

Overview

Agenda Quick-links

Agenda Template

PM Instructions For Board Review

PM Instructions for Opening Breakout Rooms

ryanfchase commented Aug 16, 2023 • edited Loading

2023-08-16 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes

Product Management

UI/UX Design

UI/UX Research

Engineering

Content/Marketing/Copywriting

UNASSIGNED

ryanfchase commented Aug 18, 2023 • edited by Graemo27 Loading

2023-08-23 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes

Product Management

UI/UX Design

UI/UX Research

Engineering

ryanfchase commented Aug 24, 2023 • edited Loading

2023-08-23 - 311 Data Weekly Meeting

ryanfchase commented Aug 30, 2023 • edited by mru-hub Loading

2023-08-30 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes

Product Management

UI/UX Design

UI/UX Research

Engineering

ryanfchase commented Sep 13, 2023 • edited by hworthen Loading

2023-09-13 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

UI/UX Research

UI/UX Design

Engineering

Content/Marketing/Copywriting

UNASSIGNED

ryanfchase commented Sep 20, 2023 • edited by hworthen Loading

2023-09-20 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

UI/UX Research

UI/UX Design

Engineering

Content/Marketing/Copywriting

UNASSIGNED

cottonchristopher commented May 1, 2024 • edited by bphan002 Loading

2024-05-08 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Action Items:

Resources / Links:

Attendees

Product Management

UI/UX Research

UI/UX Design

Engineering

Content/Marketing/Copywriting

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