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311 Data Weekly PM Meeting Agenda #1546

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MBasil03 opened this issue Aug 10, 2023 · 92 comments
Open
3 tasks

311 Data Weekly PM Meeting Agenda #1546

MBasil03 opened this issue Aug 10, 2023 · 92 comments
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@ryanfchase @sumit-sharma92 @cottonchristopher @bberhane
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Feature: agenda Role: Product Management size: 0.25pt Can be done in 1.5 hours
Milestone
W - Ongoing

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@MBasil03
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MBasil03 commented Aug 10, 2023 •
edited by farahrobleh
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Overview

This issue tracks meeting agendas for the weekly 311 Data PM meeting (every Thursday at 7pm PST)

Agenda Quick-links

  • TODO add all dates (see example)

2023

Instructions

Accountability Checks

For each member, add them as assignee in search criteria and paste as a link over their name:

Use this as a base URL

https://github.com/hackforla/311-data/issues?q=is%3Aopen+is%3Aissue+-label%3A%22Feature%3A+agenda%22+-label%3AEpic+-label%3A%22Feature%3A+GitHub+Board%2FOnboarding%22

e.g.

Template

## YYYY-MM-DD - 311 Data PM Weekly Meeting
_[Back to Top](#)_

### AGENDA
_Timezones listed as Pacific Time._

- [ ] 7:00PM _5 min_ - Check-in
- [ ] 7:05PM _10 min_- Weekly Audit
- [ ] 7:15PM _45 min_- Topic Requests + Questions for Bonnie
- [ ] 8:00 fin

### Accountability Checks

### Topic requests/questions:
- [ ] Weekly Audit: https://github.com/hackforla/311-data/issues/1134
- [ ] Review PM Team [project board](https://github.com/orgs/hackforla/projects/63/views/1?filterQuery=label%3A%22Role%3A+Product+Management%22)

### Notes:

### Action Items:

### Resources/Instructions

---
### Attendees:
- [ ] Ryan
- [ ] Cotton
- [ ] Bethlehem 
- [ ] Robleh
@ryanfchase
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ryanfchase commented Aug 17, 2023 •
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2023-08-10 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

  • finish cleaning up Design + PM issues and close out Lead Issue Review (Tech Stack Old vs New) #1529
  • Graem has notes for Github issues + new issue assignment moving forward
  • come up with rules for new issues
    • close all Tech Stack: Missing + Tech Stack: Old
    • remove label Tech Stack: New
    • enforce roles and sizes for new issues
    • come up with New Issue Approval column rules (e.g. sign off from 1 PM)

Attendees:

  • Ryan
  • Sanju
  • Muhammad
  • Graem
  • Anna

@ryanfchase
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ryanfchase commented Aug 25, 2023 •
edited by MBasil03
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2023-08-24 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Updates from the week
  • 7:15PM 30 min- Project Board Review
  • 7:45PM 15 min- Discussion
  • 8:00 fin

Topic requests/questions:

Still need to clean up labels on new issues. It looks like engineering tickets are continuing to use Tech Stack: New, I suggest simplifying our system so we can disregard those holdover labels.

Proposed Steps

  • close all Tech Stack: Missing + Tech Stack: Old
  • remove label Tech Stack: New

Other suggested rules

  • enforce roles and sizes for new issues
  • come up with New Issue Approval column rules (e.g. sign off from 1 person on PM team)

Attendees:

  • Ryan
  • Sanju
  • Muhammad
  • Graem
  • Anna
  • Cotton
  • Holly
  • Edwin

@ryanfchase
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ryanfchase commented Sep 1, 2023 •
edited by bberhane
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2023-08-31 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 15 min- Project Board Review + Create issues for outstanding PM team tasks
  • 7:20PM 15 min - @sanjumv reviews his latest updates to our groundwork doc
  • 7:35PM 25 min- Discussion*
  • 8:00 fin

*All discussion is tentative bc Bonnie WILL have things to say

Topic requests/questions:

  • Ask About HunggingFace team

Attendees:

  • Ryan
  • Sanju
  • Muhammad
  • Graem
  • Anna
  • Cotton
  • Holly
  • Edwin

@ryanfchase ryanfchase mentioned this issue Sep 1, 2023
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@ExperimentsInHonesty
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ExperimentsInHonesty commented Sep 5, 2023 •
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Add to our agenda

@ryanfchase
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ryanfchase commented Sep 8, 2023 •
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2023-09-07 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 25 min- @sanjumv Product Vision discussion
  • 7:30PM 20 min- general discussion + discuss if Thurs meetings are required
  • 8:00 fin

Topic requests/questions:

Notes:

Goals:

  • Record Sanju's notes on Product Vision(?) OR come up with feedback form

Action Items:

Resources/Instructions

Attendees:

  • Ryan C.

@ryanfchase ryanfchase mentioned this issue Sep 14, 2023
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@ryanfchase ryanfchase added size: 0.25pt Can be done in 1.5 hours Feature: agenda and removed Size: Missing labels Sep 14, 2023
@bberhane
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bberhane commented Sep 14, 2023 •
edited by ryanfchase
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2023-09-13 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 20 min- Address topic requests
  • 7:25PM 20 min- Project management updates from Bonnie?
  • 7:45PM 15 min- Product vision discussion?
  • 8:00 fin

Topic requests/questions:

From PM breakout room

  • Milestones
  • Which teams should we reference when considering how to proceed with V3?
  • Are there any other teams that have pivoted?

RC

  • Vote on new time for weekly PM meeting
  • What Google Drive permission level should be giving new members (non PMs)
  • Fix contents for this issue's original post
  • Check Engineering Onboard & Offboard issue Onboard & Offboard: Engineering #1578
  • Where do we put never-closing issues on the Project Board

Notes:

Action Items:

Resources/Instructions:

Groundwork on project - https://docs.google.com/document/d/1aQqAn_OOBZhpyHZcAklTqgdH8SDWAMmDep12v64k324/edit

Attendees:

  • Ryan
  • Sanju
  • Anna
  • Cotton
  • Bethlehem
  • Muhammad?
  • Graem?

@Graemo27 Graemo27 mentioned this issue Sep 14, 2023
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@ryanfchase
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Add as TODO for next meeting:

@annaseulgi
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Please add to agenda for 9/21 meeting:

  • Design would like to go over the team count/clarify from previous meeting

@luca-navarrete
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Add to the next agenda:

- [ ] Review with Bonnie 
  - [ ] Slack channels (active/dormant/archived)
  - [ ] Slack channel pins and bookmarks

@bberhane
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bberhane commented Sep 21, 2023 •
edited by ryanfchase
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2023-09-21 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 30 min- Topic Requests
  • 7:35PM 15 min- Design request: team count clarification
  • 7:50PM 10 min- Update on milestone spike/discussion
  • 8:00 fin

Topic requests/questions:

Notes:

Goals:

Action Items:

Resources/Instructions:

Attendees:

  • Ryan
  • Sanju
  • Anna
  • Cotton (will be out)
  • Bethlehem
  • Graem
  • Bonnie
  • Luca

@ryanfchase ryanfchase mentioned this issue Jun 10, 2024
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@ryanfchase
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ryanfchase commented Jun 13, 2024 •
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For tomorrow's agenda. Let's try and follow up with UIUX team on this comment on base designs affecting new feature designs -- to me this feels like an urgent problem that we need to fix on the design team.

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ryanfchase commented Jun 13, 2024 •
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Adding some TODO items for tomorrow's agenda, based on Bonnie dropping into dev room. Whoever makes the next agenda, please grab all comments up until the previous agenda post ... it seems my comments are starting to pile up.

Action Items

Consider adding these steps here: #1753

  • 311-Data bot, do these by next week (OR at Bonnie 1 on 1 interview)
    • PMs come up with a human name (bot names might get flagged by github)
    • Admin makes a hackforla email address
    • PM team adds credentials to 1Password
    • PM team creates github account
    • Bonnie/Admin adds bot's github to HackForLA org
    • PMs to add team permissions to this bot
    • finish automation implementation, as outlined in this dev ticket and this PM ticket

Consider adding these steps here: #1757

  • Scheduling a meeting with Bonnie for the Story of 311 Data page
    • use the Bonnie scheduling sheet to pick a time
    • pick one PM to conduct the interview

Trying to close old tickets...

@ryanfchase

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ryanfchase commented Jun 13, 2024 •
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2024-06-13 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Firstly...

Then...

Finally...

  • Review Design Team design system, latest status (last status update here)

Notes:

Action Items:

Bonnie Action Items

  • Bonnie to show us how to prune the 311-data-write team (there were 112 members, high priority!)
  • Question about project board:
    • What do we do with "extraneous" boards
    • I think it was advised that we could just migrate the board OR throw it away

PM Team

  • 311 PM member needs to attend tomorrow's PM CoP, see Bonnie's slack message
    • we will be covering how recruitment will change since the project board were migrated
  • PM team needs a "saved reply" for "please provide ETA, etc" for accountability checks
    • ETA-ing: for a given volunteer, use their update to provide an updated ETA which can be put into the Story Point spreadsheet.
    • add a checkbox for the "saved reply" to update the Story Point spreadsheet with their provided ETA

Resources/Instructions

Attendees:

  • Ryan
  • Cotton
  • Bethlehem

@ryanfchase ryanfchase mentioned this issue Jun 13, 2024
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@bberhane
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Investigate why @bberhane and @cottonchristopher don't have "Settings" for 311 Data project repo

@ryanfchase
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Investigate why @bberhane and @cottonchristopher don't have "Settings" for 311 Data project repo

Per the last bit of our meeting, I think we need to add ya'll to the admin and maintainers teams for 311

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ryanfchase commented Jun 14, 2024 •
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Meeting notes from PM CoP

Open Roles Issues

FAQ

  • Q: as we're using this template, why don't we just make our own customized version?
    • A: volunteers/teams will start asking for or offering more information
    • e.g. a link to all open issues for that role

Homework (NEXT WEEK)

Preliminary...

  • Go to open roles boards and look for any post from your team.

For each open roles boards and for each of your team's open role cards...

  • Communicate with team leads to confirm that this role is still open
  • Copy the link to that open role card and paste it as a comment on your Recruit volunteers for team open roles issue/epic

Then for each of those comments...

  • Edit comment to utilize the template from Resource 1.01 Community of Practice WIKI, Open Roles Templates, Secondary Issue
    • modify to utilize relevant info from within the open role card
    • modify to include any team specific requirements
    • take note of how you're modifying it -- I think Bonnie wants to keep this info so we can adapt the secondary template to serve all team's recruitment needs in the future
  • Follow instructions from - [ ] Open a new issue by using the Open Role template (Resource 1.02) onwards...

Let me know if this is accurate!

Screenshots

Labels for parent issue
image

Labels for child issues
image

@bberhane
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Add to 6/20 PM meeting: Research needs access to Figma
Review new milestones

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bberhane commented Jun 20, 2024 •
edited by ryanfchase
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2024-06-20 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 05 min- Weekly Audit
  • 7:10PM 50 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Check

Topic requests/questions:

Notes:

Action Items:

Re-check accountability checks

Design

Research

Resources/Instructions

Updated milestones
Current Milestones

Attendees:

  • Ryan
  • Cotton
  • Bethlehem

@kiranofans kiranofans unpinned this issue Jun 23, 2024
@ryanfchase ryanfchase pinned this issue Jun 23, 2024
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bberhane commented Jun 28, 2024 •
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2024-06-27 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees:

  • Ryan
  • Cotton
  • Bethlehem

@ryanfchase
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ryanfchase commented Aug 2, 2024 •
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Notes from 8-2-2024 PM CoP Meeting

  • we should implement complexity to our board labels
    • also add Missing: complexity to our templates
    • types of complexities:
      • Good First Issue: generally copy/paste, meant to prove that dev environment is set up and PRs can be set up correctly. New members should do about 2 of these
      • Small: (less prescriptive than GFI), strong descriptions of where the changes happen, where in the code to make changes
      • Medium: still providing generally where things need to be changed, and what systems are relevant
      • Large: very little description, leaving it to dev to explore and report on "what is possible" and "what's the bset option"

Yearly Accomplishments for Website team

  • Bethlehem might have some of these per the interview she did with Bonnie
  • no immediate deadline, but we should try and have these ready as a draft by next PM meeting or PM CoP

Bonnie added posts to #1765

  • review the "Filled" positions to see if we want to borrow any copy from these filled posts (they may be useful for future open roles)

Other TODO

  • prepare to offboard Anna as Design lead
  • prepare to onboard Allison and Joy as Design leads

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bberhane commented Aug 9, 2024 •
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2024-08-08 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

TODO:

  • Accountability checks
  • prepare to offboard Anna as Design lead
  • prepare to onboard Allison and Joy as Design leads

Resources/Instructions

Attendees:

  • Ryan
  • Cotton
  • Bethlehem

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bberhane commented Aug 16, 2024 •
edited by ryanfchase
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2024-08-15 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees:

  • Ryan
  • Cotton
  • Bethlehem

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ryanfchase commented Aug 16, 2024 •
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PM CoP Notes 2024-08-16

Notes

  • need to get all PMs signed up on vrms.io so that they can add/adjust zoom calendar meetings
    • if you don't have an account, do create a new profile and add yourself to the 311 Data project
    • Current Role: your real job
    • Desired Role: a role that you'd like to transition into through your work at Hack For LA

Action Items (Onboarding pt2 for 8/20)

  • prepare to recruit for all teams (?)

Action Items (todo for 8/22)

Note: the links in some of the markdown might be out of date. If so, go "find" the correct link by navigating to the repo's issue template URL (aka try to reconstruct the correct URL)

  • Add the following to All onboarding/offboarding issues resources section
- [Project Profile Card review and update on hackforla.org website](https://github.com/hackforla/website/issues/new?assignees=&labels=P-Feature%3A+Project+Info+and+Page%2Crole%3A+back+end%2FdevOps%2Crole%3A+front+end%2CComplexity%3A+Small%2Csize%3A+0.5pt%2Ctime+sensitive&projects=&template=project-profile-card-review-and-update.yml&title=Update+Project+Profile%3A+%5BProject+Name%5D)
  • Add the following to the Product onboarding/offboarding issue resources section
- [Add/Remove PM Admin Access on VRMS](https://github.com/hackforla/VRMS/issues/new?assignees=&labels=p-feature%3A+Add%2FRemove+PM+access%2C+role%3A+Product%2C+time-sensitive&projects=&template=add-remove-pm-admin-access.md&title=Add%2FRemove+PM+Admin+Access%3A+%5Bname+of+project%5D)
  • Add the following new steps to the all the onboarding and offboarding issues in the action steps for both onboarding and offboarding sections
- [ ] Update the hackforla.org website team
  • Add the following to the PM onboarding/offboarding issue , onboarding section
- [ ] Add PM Admin Access on VRMS
  • Add the following to the PM onboarding/offboarding issue , offboarding section
- [ ] Remove PM Admin Access on VRMS

Resources

Screenshot of VRMS Landing Page

image

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ryanfchase commented Aug 22, 2024 •
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@bberhane Did you mean August 22, 2024?? I can add it to tmo's agenda, but if you meant for it to be discussed on the 29th, we can do it then 😄

Edit: Bethlehem let me know that she intentionally set it to the 28th. Bc Bonnie won't be able to attend tonight.

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ryanfchase commented Aug 22, 2024 •
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@ryanfchase TODO + notes for 8-22-2024 mtg (wip)

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ExperimentsInHonesty commented Aug 22, 2024 •
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  • We have created a migration issue Prep project boards for Migration #1797 and closed out the old boards. There were cards on a board that were turned into a spreadsheet so that you can till have access to the data. Please update the wiki where your history is with the spreadsheet link in the issue.

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ryanfchase commented Aug 22, 2024 •
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2024-08-22 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min - Introductions, New Joiners
  • 7:15PM 15 min - Review Topic Requests, assign
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Parking Lot (leftover topic requests)

Notes:

Action Items:

Resources/Instructions

Baron's Requirement

income

Attendees:

@farahrobleh farahrobleh self-assigned this Aug 23, 2024
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bberhane commented Aug 30, 2024 •
edited by ryanfchase
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2024-08-29 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • Sumit

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ryanfchase commented Aug 30, 2024 •
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Meeting notes from 2024-08-29

  • need to modify Contact Us page to first create an entry on a ETL spreadsheet that contains all the PII. Then we review each of those lines to determine if a ticket needs to be created
    • add checkbox to ask if this is related privacy policy
  • on-hover (over un-selected NC), display pop-up modal with NC name
  • Home icon should just be a pin, would also be useful to show if there are 311 service requests that have that same address
  • handle when multiple SRs appear at the same address (currently, they stack and you lose access to the "lower" SRs)
  • we're not sure what to do about "similar color" SR problem
  • having too many dots / too much information is inevitable with more data. This could be managed by moving the user to a different view that allows them to parse at a more granular level (RC suggests table view, but something that's more human readable than a map). Sumit notes: this may on the heavy side of work required
  • long load times for heavy datasets: consider limiting to 1 month load at a time
    • RC says: would be good to create a release just for this -- worried about affecting Launch timeline (people are "putting up" with this, and RC really wants to get to launch)

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bberhane commented Sep 6, 2024 •
edited by ryanfchase
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2024-09-05 - 311 Data PM Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 10 min-Accountability check
  • 7:25PM 35 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees:

  • Ryan
  • Cotton
  • Bethlehem

@ryanfchase
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Adding some notes taken from PM CoP on 9/6/24:

VRMS

Q: If we add/modify zoom meetings via VRMS,
Do we still need to modify the Zoom Setup sheet
(on the shared drive?)

A: the VRMS meeting tracking is just meant for meeting info to appear on the hackforla.org website. Therefore, the process for changing zoom meetings (adding/deleting/modifying meetings) will be as follows:

  • modifying the Zoom Setup sheet in the shared drive
  • modifying the team's meeting on VRMS.
  • modifying the zoom meetings via the relevant Zoom account

Incubator Adoption Status

  • we think the Incubator is really meant to platform all projects with a backend component (which requires hosting on AWS, Azure, etc)
  • 311 Data is listed on this adoption spreadsheet, but we are flagged as Frontend-Only, meaning we aren't needed on the spreadsheet

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Labels
Feature: agenda Role: Product Management size: 0.25pt Can be done in 1.5 hours
Projects
311: Project Board
Status: Start Here
Milestone
W - Ongoing
Development

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