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workshop-guidelines.md

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ONNX workshop guidelines contributed by @Thomas Troung

Pre-Event

  • Agree on date/time and host company, get approval from ONNX SC
  • Assemble team to support and work on this event
  • Inform and start working with LFAI (Jacqueline Serafin) on logistics
    • LFAI will have its own process and checklist which is quite extensive
    • Leverage LFAI for support available to ONNX community
      • Registration Web Site
      • Marketing/Advertising effort for the event
      • Zoom Meeting - confirm if you need certain Zoom features, be aware of any limits
      • Weekly status update email from LFAI on progress of registration
  • Build agenda - very little deviations from previous community workshop - Check with Ibrahim Haddad on giving LFAI update - Reach out to SC member to confirm who will give the community update - Reach out to community members/companies to present their Partner/End User Stories - Contact SIG/WG leaders to confirm who will give the status updates
  • Announcement on LFAI and ONNX web sites, Slack channels, Twitter, etc. - Link to registration web page - Publish agenda when finalized - Collect all presentations - Review and recommend revision/improvements as needed - Multiple reminders to send in their presentation decks will be required - Confirm registration and approve email wording to send to all participants - Update final agenda, last minute changes to presentation decks

Prior Day to the Event

  • Close registration or leave open if so desired
  • Final presentation deck loaded and ready to go (note exception if presenters will project slides)
  • Zoom link is sent out to all registrants via email
  • Host and supporting team test Zoom session, verify connection, try a short recording, etc.

Day of the Event

  • t-60: Final check before the event, email reminder goes out to all registrants
  • t-30: Run through checklist: record sessions, backup plan if bad connection, etc.
  • t-15: Host and/or co-host started Zoom meeting
  • t-0: Go live

Post Event

  • Send out "Thank You" email and include survey link
  • Process video recordings and upload with presentations to LFAI wiki and LFAI&Data Youtube
  • Announce/send link to videos/presentations on ONNX and LFAI web sites
  • Publish blog about the workshop: summary, experience, etc.
  • Take action on any follow-up items