diff --git a/templates/core/auth/login_page.html b/templates/core/auth/login_page.html index bb2e89d..a728f72 100644 --- a/templates/core/auth/login_page.html +++ b/templates/core/auth/login_page.html @@ -25,7 +25,7 @@ {% set other_local_providers = providers|rejectattr('is_external')|reject('equalto', active_provider)|list %} diff --git a/templates/privacy_policy.html b/templates/privacy_policy.html new file mode 100644 index 0000000..22cb1d6 --- /dev/null +++ b/templates/privacy_policy.html @@ -0,0 +1,368 @@ + + + + + + + + + +
+

UKAEA Indico Privacy Policy

+

Author: UK Atomic Energy Authority

+

Date: July 30, 2024

+ +
+
+ Personal data that is processed + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +

Personal Data

Purpose

Basis

Source

Your Name and Title, Affiliation

[User] To identify you; Allowing others to find you on Indico; + Pre-filling your information in events at which you register; Allowing + event managers to contact you and to generate booklets, badges and + timetables

Legitimate interest of UKAEA

User or UKAEA Account, LDAP, or Active Directory + Services

Your e-mail address

[User] To identify you as an Indico user, to provide you with the + service, for technical support and troubleshooting, to communicate with + you, to send you e-mail notifications; Allowing others to find you on + Indico; Pre-filling your information in events at which you register; + Allowing event managers to contact you and to generate booklets, badges + and timetables

Legitimate interest of UKAEA

User or UKAEA Account, LDAP, or Active Directory + Services

Your user preferences (language, time zone, preferred + display and navigation settings) and favourite categories and + users

[User] Improving your experience while using Indico, adapting the + interface to your preferences

Legitimate interest of UKAEA

User

Which events you are involved in, in which categories, + and your role in them

[Event] Allowing you to access protected contents and to manage + access rights in Indico

Legitimate interest of UKAEA

User and/or event organizers and/or category managers

Which categories you manage

[User] Access Control, allowing others to contact you so that you + grant permissions to them

Legitimate interest of UKAEA

Access privileges granted by another manager or an + administrator

Any actions you perform while managing an event + (creating/removing/editing content, mails sent through Indico, etc...) + and timestamp

[Event] To enable event managers to investigate possible + problems, to provide technical support and troubleshooting by the Indico + Service

Legitimate interest of UKAEA

Automatically detected from your interactions with the + system

Your IP address, visited URLs and corresponding + timestamp

Debugging of the Indico application, Security Auditing

Legitimate interest of UKAEA

Automatically detected from your interactions with the + system

+

+ *Legitimate interest of UKAEA: In the legitimate interests of UKAEA + supporting the professional activities of the individual or their + security and safety. +

+ + Personal data that is stored + + + + + + + + + + + + + + + + + + + + + + + +

Personal Data

Retention Period

Purpose

All data above labelled [User]

Lifetime of your Indico account

To provide you with the Indico service

All data above labelled [Event]

Until the event is deleted or the retention period of + registration data, selected by event organisers, expires.

To provide you with the Indico service

Your IP address, visited URLs and corresponding timestamp +

30 days after the timestamp

Debugging, Security Auditing and Security incident investigation + and response

+

+ Indico Service Administrators can be contacted to either: +

+ +

+ Event Organisers can be contacted separately to remove registrations and + data according to the events privacy policy +

+

+ + Who has access to the data + + + + + + + + + + + + + + + + + + + + + + + + + + + + +

Personal Data

Who

Purpose

All data above

Indico Service Providers

To provide you with the Indico service, Debugging, Security + Auditing and Security incident investigation and response, technical + support and troubleshooting

Your Name if you are a category manager

All UKAEA users with access to the category you manage

Provision of transparency about the responsibilities for a + category, allowing others to contact you in order to ask for + privileges

Your e-mail address, Your Name, which events you are + involved in, in which categories, and your role in + them

Indico or UKAEA Users who can access/manage the same events as + you

Provision of transparency about the responsibilities for an + event

Your Name and Title, Affiliation, Your e-mail + address

All users holding an Indico account

To allow other Indico users to find you, for example to mention + you as a participant in an event

+ +

+
+ +
+
+

+ This Privacy Policy describes how UKAEA ("we", "us", or "our") collects, + uses, and protects personal information collected through the UKAEA’s + Indico instance ("Service"). +

+
+ +
+
1. Information We Collect
+

+ + 1.1 Personal Information: When you use the Service, we + may collect personal information that you provide voluntarily, such as + your name, email address, affiliation, and other contact details. +

+ + 1.2 Event Information: We may also collect information + related to events you create or register for, including event titles, + dates, locations, and any additional details provided. +

+ + 1.3 Usage Data: We may collect usage data automatically + when you access or use the Service, including your IP address, browser + type, operating system, and other technical information. +

+
+ +
+
2. How We Use Your Information
+

+ 2.1 Service Provision: We use the information collected + to provide, maintain, and improve the Service, including facilitating + event registration, managing event details, and providing support. +

+ + 2.2 Communication: We may use your contact information + to communicate with you about events, updates, promotions, and other + relevant information related to the Service. +

+ + 2.3 Analytics: We may use usage data for analytics + purposes to understand how users interact with the Service, diagnose + technical issues, and improve user experience. +

+
+ +
+
3. Data Sharing and Disclosure
+

+ 3.1 Third-Party Service Providers: We may share + personal information with third-party service providers who assist us in + operating the Service, such as hosting providers, payment processors, + and analytics services. +

+ + 3.2 Legal Compliance: We may disclose personal + information when required by law or in response to valid legal requests, + such as court orders or subpoenas. +

+
+ +
+
4. Data Retention
+

+ 4.1 Retention Period: We retain personal information + for as long as necessary to fulfil the purposes outlined in this Privacy + Policy, unless a longer retention period is required or permitted by + law. +

+
+ +
+
5. Data Security
+

+ 5.1 Security Measures: We implement appropriate + technical and organizational measures to protect personal information + against unauthorized access, disclosure, alteration, or + destruction. +

+
+
+
6. Your Rights
+

+ 6.1 Access, Correction, and Deletion: You have the + right to access, correct, or update your personal information at any + time. Additionally, you have the right to request the deletion of your + personal information where permitted by law. You may exercise these + rights by accessing your account settings, contacting us directly, or + submitting a deletion request through the designated channels. +

+ + 6.2 Opt-Out: You may opt out of receiving promotional + communications from us by following the unsubscribe instructions + provided in such communications or by contacting us directly. +

+
+
+
7. Children's Privacy
+

+ 7.1 Age Limitation: The Service is not intended for use + by individuals under the age of 13. We do not knowingly collect personal + information from children under the age of 13 without parental + consent. +

+
+
+
8. Changes to this Privacy Policy
+

+ 8.1 Updates: We may update this Privacy Policy from + time to time to reflect changes in our practices or legal requirements. + We will notify you of any material changes by posting the updated + Privacy Policy on the Service. +

+
+
+
9. Contact Us
+

+ 9.1 Questions: If you have any questions about this + Privacy Policy or our privacy practices, please contact us at help@indico.ukaea.uk +

+
+
+ + + diff --git a/templates/terms_conditions.html b/templates/terms_conditions.html new file mode 100644 index 0000000..aed1902 --- /dev/null +++ b/templates/terms_conditions.html @@ -0,0 +1,249 @@ + + + + + + + + + +
+

Terms and Conditions for Use of the UKAEA Indico

+

Author: UK Atomic Energy Authority

+

Date: July 30, 2024

+ +
+
+

+ These terms and conditions ("Terms") govern your access to and use of + the UKAEA Indico instance ("Service"). By accessing or using the + Service, you agree to be bound by these Terms. If you do not agree to + these Terms, you may not access or use the Service. +

+
+ +
+
1. Access to the Service
+

+ 1.1 Eligibility: Access to the Service is available to both registered + users and external visitors. External visitors are permitted to view and + register for public events without registering for an account. However, + by registering for an account, you represent and warrant that all + registration information you submit is truthful and accurate. +

+ + 1.2 Access Credentials: You are responsible for maintaining the + confidentiality of your account credentials and for all activities that + occur under your account. You agree to notify us immediately of any + unauthorized use of your account or any other breach of security. +

+ + 1.3 Violation of Terms: UKAEA reserves the right, without notice or + liability and at its sole discretion, to restrict or remove a user’s + access where it considers that use of the Service violates the + Terms. +

+
+ + +
+
2. Use of the Service
+

+ 2.1 Permitted Use: You may use the Service only for lawful purposes and + in accordance with these Terms. You agree not to use the Service in any + way that violates any applicable law or regulation. +

+ + 2.2 Prohibited Activities: You agree not to engage in any of the + following activities: + +

+

+
+ +
+
3. Intellectual Property
+

+ 3.1 Ownership: The Indico software and its original content, features, + and functionality are developed and maintained by the Indico development + team and the open-source community. UKAEA utilises the Indico software + as an Event Management Solution. The Indico software is licensed under + the MIT license: +

+ +

+ Copyright (c) European Organization for Nuclear Research (CERN) +

+ + Permission is hereby granted, free of charge, to any person obtaining a + copy of this software and associated documentation files (the + "Software"), to deal in the Software without restriction, including + without limitation the rights to use, copy, modify, merge, publish, + distribute, sublicense, and/or sell copies of the Software, and to + permit persons to whom the Software is furnished to do so, subject to + the following conditions: +

+ + The above copyright notice and this permission notice shall be included + in all copies or substantial portions of the Software. +

+ + THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS + OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF + MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. + IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY + CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, + TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE + SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE. +


+ + 3.2 Licence: UKAEA grants you a limited, non-exclusive, + non-transferable, revocable licence to access and use the Service for + your internal purposes, subject to your compliance with these Terms and + the applicable open-source licences governing the use of the Service. No + licence to use any intellectual property is granted or implied by this + agreement except where expressly set out herein. +

+ + 3.3 User-provided content: By uploading content to the Service, you + affirm that you have a right to use such content and that such content + complies with all applicable laws and licence conditions, and you shall + hold UKAEA free and harmless from any related liability. You grant UKAEA + a worldwide, non-exclusive, royalty-free, perpetual, irrevocable, + sub-licensable, and transferable licence to use, reproduce, distribute + and display the content in connection with the Services. You also grant + each user of the Service a non-exclusive licence to access and use your + content through the Service. +

+
+ + +
+
4. Privacy
+

+ 4.1 Privacy Policy: Your use of the Service is subject to UKAEA's + Privacy Policy, which is incorporated into these Terms by reference. By + using the Service, you consent to the collection and use of your + information in accordance with the Privacy Policy. +

+
+ +
+
5. Limitation of Liability
+

+ 5.1 Disclaimer: The Service is provided "as is" and "as available" + without any representations or warranties of any kind, express or + implied. UKAEA disclaims all warranties, whether express, implied, + statutory, or otherwise, including but not limited to any warranties of + merchantability, non-infringement, and fitness for particular + purpose.

+ + 5.2 Limitation of Liability: In no event shall UKAEA be liable for any + indirect, special, incidental, consequential, or punitive damages, + including but not limited to loss of profits, data, or use, arising out + of or in connection with the Service or these Terms. +

+
+ +
+
6. Governing Law
+

+ 6.1 Jurisdiction: These Terms shall be governed by and construed in + accordance with the laws of England, without regard to its conflict of + law principles, and the parties hereby submit to the exclusive + jurisdiction of the English courts. +

+
+ +
+
7. Miscellaneous
+

+ 7.1 Entire Agreement: These Terms constitute the entire agreement + between you and UKAEA regarding your use of the Service and supersede + all prior and contemporaneous agreements, understandings, + representations, and warranties. +

+ + 7.2 Modification: UKAEA reserves the right to modify or revise these + Terms at any time by posting the updated Terms on the UKAEA Indico + instance. Your continued use of the Service after any such changes will + constitute your acceptance of the updated Terms. +

+ + 7.3 Severability: If any provision of these Terms is found to be + unenforceable or invalid, that provision shall be limited or eliminated + to the minimum extent necessary so that these Terms shall otherwise + remain in full force and effect. +

+
+ +
+ + +