google-drive-app-file-actions.md

Using the Google Drive App

When the Google Drive App is installed, you can perform various actions, including creating files, sharing files, editing file permissions, etc.

List Google Drive Files

To see a list of files on your connected Google Drive account, open Google Drive from the room kebab menu or use the slash command /google-drive files.

• A list of all the files in your Drive is displayed, including those you created and shared with you. These files are listed with their respective file name, file type, Last modified date and Owner.
• You can search for a specific file using the search bar.
• You can filter the type of files displayed by selecting the file type.
• The list of files can be sorted in ascending or descending manner.

Create a New Google Drive File

To create a new file on your connected Google Drive account, open Google Drive from the room kebab menu and click +New or use the slash command /google-drive create.

• Fill in the File name, select the File type, and click Create.
• The google-drive.bot sends you a message with a link to the new file you just created

Open Google Drive Files

Before sharing a file, you can open it to view and verify its content.

To open a file in the browser,

• From the list of files, click the Kebab menu across the file, and select Open in browser. It opens the file on your browser's tab.

Share Google Drive File

You can share files in your Google Drive within any room in your workspace.

To share a file,

• From the list of files, click the Kebab menu across the file, and Share in room. This shares a link to the file in that room.

{% hint style="info" %} Clicking on Details and sharing opens up a modal to edit the sharing permissions of the file. {% endhint %}

View File Information

To view file details,

• From the list of files, click the Kebab menu across the file, and select File Information. This shares a link to the file in that room.
• It returns the following details of the file:
  • File name: The name of the file
  • Manage Access: Where to set the file-sharing permissions.
  • Type: The file type.
  • Size: The size occupied by the file in Google Drive.
  • Location: The location of the file in Drive.
  • Owner(s): List of people owning the file.
  • Modified: The last modified date of the file.
  • Created: When the file was created.

File Permissions

Managing file permissions allows you to restrict the action anyone can perform on a file. A file's permission can be set when sharing the file or viewing the File information.

• The various permissions you can set to a file include the following:
  • Share to room members and allow them to view: Restricts viewing of the file only by the member(s) of the room.
  • Share to room members and allow them to comment: All room members can view and comment on the file.
  • Share to room members and allow them to edit: Gives edit access to the member(s) of the room.
  • Share to anyone at Organization and allow them to view: Allows anyone in your organization to view the file.
  • Share to anyone at Organization and allow them to comment: Allows anyone in your organization to view and comment on the file.
  • Share to anyone at Organization and allow them to edit: Allows anyone in the organization to edit the file.
  • Share to anyone with the link and allow them to view: Allows anyone having the link to view the file.
  • Share to anyone with the link and allow them to comment: Allows anyone having the link to comment on the file.
  • Share to anyone with the link and allow them to edit: Allows anyone having the link to edit the file.

Delete Google Drive File

{% hint style="info" %} You can only delete files you created. {% endhint %}

To delete a file,

• From the list of files, click the Kebab menu across the file you want to delete.
• Select Delete file, then **** click Delete forever.