docs: update runbook

runbook.md

@@ -17,6 +17,18 @@ The radix configuration handles management of TLS certificates as well as DNS en
 The SharePoint site `https://statoilsrm.sharepoint.com/sites/LCMlibrary` is the main data provider for the application. Product metadata and product Particle Size Distribution (PSD) data is stored and updated here. 
 For the link between product data and product Particle Size Distribution (PSD) to work, the name of the product in the "Product"-list, should match the PSD.xlsx-filename.
 
+### Updating data
+To synchronize data between Sharepoint and Azure, the user have to open the LCM web application and click the "Synchronize with Sharepoint" button. This will trigger the logic app to copy data from Sharepoint to Azure.
+
+To add a new product, the user must:
+1) Go to [Sharepoint](https://statoilsrm.sharepoint.com/sites/LCMlibrary).
+2) Click on "Documents".
+3) Open the folder for a given supplier and click on the PSD folder. Here you can create a new LCM PSD Excel Sheet by clicking on the "+ New" button.
+4) Go back to [Sharepoint](https://statoilsrm.sharepoint.com/sites/LCMlibrary) and click on Products summary.
+5) Click "+ New" and add metadata for the product. Note: it must have the same name as the newly created LCM PSD Excel Sheet. NB! it is important to add metadata about the new product. If not, the data will not be uploaded to Azure when doing data synchronization.
+6) Open the LCM web application and click "Synchronize with Sharepoint".
+
+
 ## Azure Resources
 
 Resources outside of Radix and SharePoint are provided by Azure in the `S118-LCMlibrary-Standalone` subscription.
@@ -52,6 +64,12 @@ This table is recreated by the API from the blobs whenever the "Synchronize with
 An _Azure Logic app_ is used to solve the problem of syncing files from SharePoint to blobs in the StorageAccount. This is not done directly by the API as there was some lacking permission features in the MS Graph API at the time.
 It also translates a SharePoint List (Product) into a .csv file ("metadata.csv") that is loaded to blob storage.
 
+Note: The access tokens used by the logic app can expire. If an "unauthorized error" occurs in the logic app, it can be fixed by:
+1) Go to the TransferDocsToBlob resource in Azure.
+2) Go to API connection.
+3) Click on "sharepointonline" and click on edit API connection and "authorize". This will open a prompt where you have to log in with Equinor credentials.
+4) Go back to the API connection list in the TransferDocsToBlob logic app and click on "azureblob" and "edit api connection". Under authorize, paste in the azure storage account access key (can be found inside the lcmdevstorage resource under the access keys tab).
+
 ### API Connection
 
 Used to give the Logic app access to SharePoint and the StorageAccount.