IceHrm

IceHrm is a HRM software which enable companies of all sizes to manage HR activities properly.

Note: IceHrm is now fully compatible with PHP 7

Installation

• Download the latest release https://github.com/gamonoid/icehrm/releases/latest

• Copy the downloaded file to the path you want to install iCE Hrm in your server and extract.

• Create a mysql DB for and user. Grant all on iCE Hrm DB to new DB user.

• Visit iCE Hrm installation path in your browser.

• During the installation form, fill in details appropriately.

• Once the application is installed use the username = admin and password = admin to login to your system.

Note: Please rename or delete the install folder (/app/install) since it could pose a security threat to your iCE Hrm instance.

Upgrade from Previous Versions to Latest Version

• Backup icehrm installation file and DB
• Remove all folders except icehrm/app from your existing installation
• Copy all folders except icehrm/app into installation folder
• Use sql scripts inside 'db_upgrade/(version)' folder to upgrade the icehrm current version

Note: If you are upgrading from older versions of icehrm please note that the icehrm leave module is removed since v13.0

Following is a list of features supported in each version of icehrm

IceHrm Open Source Version

• IceHrm Core Modules - Both Enterprise and Open source versions developed on same core concept. But the core modules in professional and enterprise versions are more feature rich and updated with latest security improvements.
• Company Information Management - Store and manage details about how companies, departments and branches of the organisation are connected
• Basic Employee Management - Store, manage and retrieve employee information when required
• Time sheets - IceHrm is a timesheet app / Open source timesheet management application to track time spent by employees on various projects
• Attendance Management - IceHrm can be used as a attendance management system effectively for any size a company.
• Performance Charts - Charts for monitoring attendance hours and comparing attendance with time sheets
• Travel Management - Module for managing travel requests

IceHrm Pro Version | Buy now for 349.49 USD

IceHrm Profession version (in short IceHrmPro) is the feature rich commercial alternative for icehrm open source version. IceHrm Pro supports following features

Following features are supported in IceHrm Pro version in addition to the features supported in open source version.

Advanced Employee Module

• Update all employee information without having to switch employees.
• Search employee skills, qualifications and other information
  easily across whole company.
• Terminate employees while keeping data in system.
• Re-enable temporarily terminated employees with one click.
• Employee archive feature to archive data of terminated employees.

Leave Management

IceHrm Leave management system is only available in IceHrm Pro or Enterprise versions. IceHrm leave module is a complete leave management system for any type of a company

To learn more about leave management in icehrm refer:

• Leave Admin Guide
• Configuring Leave Module
• Leave Rules

Audit Trial

Sometimes you need to access audit trail for your HRM system. Audit module records all the write actions (which alters your HRM system) of your employees in a quickly accessible and understandable manor. This help you to identify potential issues with the way employees are using the system.

Expense Tracking

Track Employee Expenses with expense management module.

You can learn more about IceHrm Pro here

To purchase IceHrmPro please visit http://icehrm.com/modules.php

IceHrm Enterprise Version Starts from 1498 USD

In addition to pro version features icehrm enterprise version includes following features

Candidate / Recruitment Management

Recruitment module can be used as a applicant tracking system or a recruiting software. IceHrm recruitment management system offers following features

• Post jobs
• Let candidates apply for these jobs
• Schedule interviews
• Track candidate progress with notes
• Share job links with linkedIn, facebook, twitter and google+ directly from icehrm

More about recruitment module

LDAP Support

Training Management

Icehrm training management system is for Module for managing courses, training sessions and employee attendance to training sessions.

Your Company Structure (Departments / Branches and other Organization Units)

Company structure module allows you to define the structure of you company by creating parent structure of the company, branches, departments and other company units. Also it provides a graphical overview of how each of your company units are interconnected.

Employee Management

Employees module is used to list, edit, add and search employees in your company. You can use the search box to search employees by ID, name or department. Also you can use filter button to filter employees by job title, department or supervisor.

###Difference Between Users and Employees

A user is a person who can login to icehrm. It’s not required for admin users to have an employee attached but each non admin user must have an associated employee. Having an employee added in icehrm won’t allow the person to login to icehrm. You need to create user with a Manager or Employee user level for that employee to be able to login to the system.

###Adding Employees

Adding employees to ICE Hrm can only be done by the admin. The employee Id field should have a unique value. In order to complete adding an employee you need to provide job title, employment status and pay grade. These values can be defined in admin: Jobs module.

Once an employee is added to the system you will be asked to create a user for the newly added employee

###Switching Employees

One of the key features of ICE Hrm, is admins and mangers ability to login as another employee. This feature can be used to apply leaves, add attendance records or update time sheets behalf of other employees.

To login as an employee you can use the switch user icon on employee list or the “Switch Employee” menu in top right hand corner.

In open source version you must switch employee to edit employee basic information like skills and qualifications. But on Pro and Enterprise versions you can directly update employee information through Advanced Employee Management module.

Settings

After installation the settings module can be accessed by login in as admin and going to System->Settings

Global Settings

Setting

Description

Company: Name

Name of the company </p></td> </tr> <tr> <td><p><code>Company: Logo</code></p></td> <td><p> Company logo. You may upload the company logo here. Ideally should be 200px wide and height between 50px to 150 px. </p></td> </tr> <tr> <td><p><code>Company: Description</code></p></td> <td><p> A short description about the company. Will be used mainly in recruitment module </p></td> </tr> <tr> <td><p><code>Email: Enable</code></p></td> <td><p> Set this to "No" to disable all outgoing emails from modules. Value "Yes" will enable outgoing emails </p></td> </tr>

Email Settings

Configuring Email with SMTP

Setting

Description

Email: Mode

This should be set to SMTP </p></td> </tr> <tr> <td><p><code>Email: SMTP Host</code></p></td> <td><p> If you are using local machine to send emails, set this to localhost. If not set the IP address of the server you are using to send emails </p></td> </tr> <tr> <td><p><code>Email: SMTP Authentication</code></p></td> <td><p> Set this to "Yes" if SMTP server authorization is enabled </p></td> </tr> <tr> <td><p><code>Email: SMTP User</code></p></td> <td><p> User name of the SMTP user </p></td> </tr> <tr> <td><p><code>Email: SMTP Password</code></p></td> <td><p> SMTP user password </p></td> </tr> <tr> <td><p><code>Email: SMTP Port</code></p></td> <td><p> Port configured in SMTP server (Default 25) </p></td> </tr> <tr> <td><p><code>Email: Email From</code></p></td> <td><p> From email address (e.g icehrm@mydomain.com) </p></td> </tr>

Configuring Email with Amazon SES

Setting

Description

Email: Mode

This should be set to SES </p></td> </tr> <tr> <td><p><code>Email: Amazon SES Key</code></p></td> <td><p> Amazon access key Id (You can get this through AWS console) </p></td> </tr> <tr> <td><p><code>Email: Amazone SES Secret</code></p></td> <td><p> Amazon access key secret </p></td> </tr> <tr> <td><p><code>Email: Email From</code></p></td> <td><p> Authorized email address for sending emails through SES </p></td> </tr>

Configuring Email with Gmail

Setting

Description

Email: Mode

This should be set to SMTP </p></td> </tr> <tr> <td><p><code>Email: SMTP Host</code></p></td> <td><p> ssl://smtp.gmail.com </p></td> </tr> <tr> <td><p><code>Email: SMTP Authentication</code></p></td> <td><p> Yes </p></td> </tr> <tr> <td><p><code>Email: SMTP User</code></p></td> <td><p> yourgmailaddress@gmail.com </p></td> </tr> <tr> <td><p><code>Email: SMTP Password</code></p></td> <td><p> Gmail password </p></td> </tr> <tr> <td><p><code>Email: SMTP Port</code></p></td> <td><p> 465 </p></td> </tr> <tr> <td><p><code>Email: Email From</code></p></td> <td><p> yourgmailaddress@gmail.com </p></td> </tr>

Developer Settings

Setting

Description

System: Do not pass JSON in request

Select Yes if you are having trouble loading data for some tables </p></td> </tr> <tr> <td><p><code>System: Reset Modules and Permissions</code></p></td> <td><p> When this is set to “Yes” IceHrm will reset all values given in System->Permissions module. This setting can be used to reload permissions after adding new permissions to module meta.json file </p></td> </tr> <tr> <td><p><code>System: Add New Permissions</code></p></td> <td><p> Add new permissions without resetting modules </p></td> </tr> <tr> <td><p><code>System: Debug Mode</code></p></td> <td><p> Print debug log messages </p></td> </tr>

Other Settings

Setting

Description

Leave: Share Calendar to Whole Company

If "Yes" all the employees of company can see other peoples' leave schedules. If set to "No" only admins and supervisors will be able to see leave schedule of subordinates </p></td> </tr> <tr> <td><p><code>Leave: CC Emails</code></p></td> <td><p> Every email sent though leave module will be CC to these comma seperated list of emails addresses </p></td> </tr> <tr> <td><p><code>Leave: BCC Emails</code></p></td> <td><p> Every email sent though leave module will be BCC to these comma seperated list of emails addresses </p></td> </tr> <tr> <td><p><code>Attendance: Time-sheet Cross Check</code></p></td> <td><p> Only allow users to add an entry to a timesheet only if they have marked atteandance for the selected period </p></td> </tr> <tr> <td><p><code>Recruitment: Show Quick Apply</code></p></td> <td><p> Show quick apply button when candidates are applying for jobs. Quick apply allow candidates to apply with minimum amount of information </p></td> </tr> <tr> <td><p><code>Recruitment: Show Apply</code></p></td> <td><p> Show apply button when candidates are applying for jobs </p></td> </tr>

Projects Module

Projects module is used to add clients, projects and assign projects to employees

Each and every project is attached to a client. Because of that, ICE Hrm allow adding clients with basic information. Once clients are added, you can start creating project for these clients. The clients section represent both external and internal clients of the company. That way you can attach each and every project to a client.

###Employee Projects Under employee projects tab you can assign projects to employees. You need to add projects to employees to enable them to add time against these projects in time-sheets.

Release note v14.1

Features

• Add Quick access menu

Fixes

• Fix issue: salary module not loading
• Add travel report

Release note v14.0

Features

• IceHrm is now fully compatible with PHP 7
• Improvements to travel management module to change the process of applying for travel requests
• New report add for getting travel requests
• Improvements to user interface
• Bunch of UI improvements including changing menu order and font sizes
• Add a setting to use server time for time zone defined on department that a user is attached to create new attendance records
• Improvements to admin/manager and user dashboard
• Managers allowed to view/add/edit employee documents
• New reports added for employee expenses and travel

Fixes

• Fix unavailable help links

Release note v13.4

Features

Fixes

• Fix employee leave report leave type field

Release note v13.0

Features

• Recruitment module
• Allow managers to edit attendance of direct report employees

Fixes

• Employee switching issue fixed
• Fix terminated employee labels
• Fix issue with punch-in

Release note v12.6

Features

• Charts module
• Code level security improvements

Fixes

• Employee switching issue fixed

Release note v11.1

Features

• Add/Edit or remove employee fields

Release note v11.0

Features

• Employee data archiving
• Leave cancellation requests
• Adding view employee feature

Fixes

• Improvements to date time pickers

Release note v10.1

Features

• Integration with ice-framework (http://githun.com/thilinah/ice-framework)
• Option for only allow users to add an entry to a timesheet only if they have marked atteandance for the selected period
• Restricting availability of leave types to employees using leave groups
• Admins and add notes to employees

Release note v9.1

Fixes

• Add missing S3FileSystem class
• Fix issue: passing result of a method call directly into empty method is not supported in php v5.3

Release note v9.0

Features

• New user interface
• Decimal leave counts supported

Update icehrm v8.4 to v9.0

• Make a backup of your icehrm db
• Run db script "icehrmdb_update_v8.4_to_v9.0.sql" which can be found inside script folder of icehrm_v9.0
• remove all folders except app folder in icehrm root folder
• copy all folders except app folder from new installation to icehrm root folder

Release note v8.4

Fixes

• Fix leave carry forward rounding issues
• Fix issue: select2 default value not getting set for select2
• Fix issue: email not sent when admin changing leave status

Release note v8.3

Fixes

• Fix user table issue on windows, this will resolve errors such as: (Note that this fix has no effect on unix based installations)
• Admin not able to view user uploaded documents
• Admin not able to upload documants for users
• Admin can not view employee attendance records
• Employee projects can not be added

Release note v8.2

Features

• Instance verification added

Release note v8.1

Fixes

• Fixed bug that caused a fatal error in php v5.4
• aws2.7.11 phar file replaced by a aws2.7.11 extracted files
• old aws sdk removed

Release note v8.0

Features

• Admin dashbord module
• If the employee joined in current leave period, his leave entitlement is calculated proportional to joined date
• Improvements to reporting module
• Adding new employee time tracking report
• Join date for employees made mandatory
• Sending welcome email when a user is added
• Let users directly reply to admin user from any email sent out from icehrm
• All the users who are not admins must have an employee object attached
• Upgrade aws sdk to v2.7.11
• Allow employees to change password
• Use only the email address defined under user for sending mails
• Making work_email and private_email fields optional

Fixes

• Upload dialog close button issue fixed

Release note v7.2

Fixes

• Some critical vulnerabilities are fixed as recommend by http://zeroscience.mk/en/

Release note v7.1

Features

• Improved company structure graph
• Leave notes implementation � Supervisor can add a note when approving or rejecting leaves
• Filtering support
• Select boxes with long lists are now searchable
• Add/Edit/Delete company structure permissions added for managers
• Add ability to disable employee information editing

Fixes

• Make loans editable only by admin
• Fix: permissions not getting applied to employee documents
• Fix error adding employee documents when no user assigned to the admin

Code Quality

• Moving all module related code and data into module folders

Release note v6.1

Leave carry forwared related isue fixed

Release note v6.0

• Features

• Notifications for leaves and timesheets

• Leave module accrue and leave carry forward

• Employee leave entitlement sub module

• Ability to put system on debug mode

• Allow admins to see documents of all the employees at one place

• Backup data when deleting an employee

• Employee attendance report added

• Changes to time entry form in timesheet module to make time entry process faster

• Admin can make all projects available to employees or just the set of prjects assigned to them using Setting "Projects: Make All Projects Available to Employees"

• Employee document, date added field can not be changed by the employee anymore

• About dialog added for admins

• Fixes

• Fix default employee delete issue (when the default employee is deleted the admin user attached to it also get deleted)

• Fix user duplicate email issue

• Fix manager can not logout from switched employee

• Remove admin guide from non admin users

Release note v5.3

• Fixes
• Fix missing employee name in employee details report

Release note v5.2

• Fixes
• Remove unwanted error logs
• Fix attendance module employee permission issue
• Resolve warnings
• Remove add new button from subordinates module
• Adding administrators' guide

Release note v5.1

• Fixes
• Fixing for non updating null fields
• https://bitbucket.org/thilina/icehrm-opensource/commits/df57308b53484a2e43ef5c72967ed1cd0dc756cc

Release note v5.0

• Features

• New user permission implementation

• Adding new user level - Manager

• Fixes

• Fixing remote table loading issue

Release note v4.2

Fixes

• https://bitbucket.org/thilina/icehrm-opensource/issue/23/subordinate-leaves-pagination-not-working
• https://bitbucket.org/thilina/icehrm-opensource/issue/20/error-occured-while-time-punch

Release note v4.1

Features

• Better email format for notifications

• Convert upload dialog to a bootstrp model

• Fixes

• Fix error sending emails with amazon SES

• Fix errors related to XAMPP and WAMPP servers

• Fix php warnings and notifications

• Fix company structure graph issues

• Allow icehrm client to work without an internet connection

• Fix installer incorrect base url issue

• Fix empty user creation issue