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Agenda for our in-person times #44

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Oct 20, 2023
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Agenda for our in-person times #44

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83 changes: 83 additions & 0 deletions events/2023-10-in-person/index.qmd
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---
title: "In-person workshop and team meeting"
description: "Details and agenda for our in-person workshop with Mjølner and our post-workshop debrief and meeting."
author: "Luke W. Johnston"
date: "2023-10-23"
categories:
- in-person
- meeting
- brainstorming
- planning
- workshop
---

## Details

- Dinners for Oct 23 and Oct 24.
- 2-days at Mjølner in Aarhus and one at Forum (rooms in calendar invite).
- **Main aim of workshop**:
- Get feedback on our overall design.
- Discuss and decide on how/if they can work with us and what they can provide or do.
- **Main aim of debrief and meeting**:
- Debrief from the workshop, anything to add to design/plan, items of contention or disagreement, how we can work with them
- Discuss struggles/challenges and next steps

## Schedule

The schedule is meant as a **guide only**. We might spend more time on
some topics and less on others.

### Day 1: Oct 23

| Time | Item |
|-------|------------------------------------------------|
| 08:30 | Introduction of participants & agenda for the two days |
| 09:00 | EventStorming introduction & Part 1 (as-is for current system) |
| 10:00 | Break |
| 10:15 | EventStorming Part 1 |
| 11:45 | Lunch & coffee refill |
| 12:15 | EventStorming Part 2 |
| 13:45 | Break |
| 14:00 | EventStorming Part 3 |
| 15:30 | Day 1 Wrap Up |

### Day 2: Oct 24

| Time | Item |
|-------|----------------------------------------|
| 08:30 | Welcome and coffee acquisition |
| 08:45 | Introduction of Seedcase |
| 09:30 | Vision for Seedcase |
| 10:15 | Break |
| 10:30 | User Stories for Seedcase |
| 11:15 | Prioritize User Stories |
| 11:45 | Lunch & coffee refill |
| 12:15 | Tech track deep dive |
| 14:00 | Break |
| 14:15 | Feedback & Recap |
| 15:00 | Thank you for today |

### Day 3: Oct 25

| Time | Item |
|-------|----------------------------------------|
| 09:30 | Unstructured discussion and debrief |
| 12:00 | Lunch |
| 12:45 | Next steps |
| 15:00 | End of day (or earlier) |

## Sessions

### Workshop with Mjølner

- They will lead these two days.

### Next steps, barriers, and other items

- Areas of struggle or barriers?
- Discussion on why progress has been slow.
- What are some things we need to improve on?
- Idea for team workflow:
- Focused work on individual projects on a rotation basis. For example, one month is on `seedcase-registry`, another is on `team`. We could rotate between one month core activity followed by a two week focus on smaller projects (like volunteer database).

## Minutes