aspace-migration

Files, tools, and plans for bringing legacy data into ArchivesSpace at Smith

Resource records (multilevel) to-do

• Migrate from DTD -> schema (ASAP)
  • Validate against schema (ASAP)
  • Remediate schema errors (ASAP)
    • Update country code, language code and repository code
    • Add level attributes
• [Validate against EAD import schematron] (https://raw.githubusercontent.com/tcatapano/EAD_Archivespace_Import/master/archivesSpace_consolidated.sch)
  • Remediate schematron errors
• [Fix elements that ArchivesSpace barfs on] (https://github.com/tcatapano/EAD_Archivespace_Import/blob/master/ead_import_issues.md)
  • change did/note to did/odd
  • check for nested note elements (i.e., bioghist/bioghist/p)
  • put @ids and @parents on containers
  • check publish status / force publish upon import
  • currently, title and ref elements of the same indexentry element are imported as separate index records
  • ead / did / physdesc / dimension or physfacet element is loaded twice, once as a Note w/Type=Physical Description and again as a Note with Type=Dimensions. Check and de-dupe.
  • in the case of multiple unittitles or unitids, behavior is “last wins” rather than “multiple unittitles.” Esp problematic for records with names in multiple languages. Diagnose pre-migration, fix post-migration.
  • langmaterial/language elements stripped during import. Diagnose pre-migration, fix post-migration.
  • Can’t have notes over 65k. Diagnose pre-migration, fix post-migration.
  • Extents that don't start with a numeric character
• Fix elements that will be wonky in ArchivesSpace
  • Update subtitle
  • De-duplicate series-level cs
  • Disassociate container from see/see also components
• Fix stuff that looks bad
  • Update circa and undated
  • Change from all-caps to DACS case
• Fix problems
  • Update copyright statement to CC0
  • DACS capitalization for C/collection, P/papers, R/records
  • Get rid of descgrp
  • Get rid of head
  • Properly encode series numbers from unittitle to level, unitid
  • Spell out manuscript tradition abbreviations
  • De-nest unitdate from unittitle
  • Delete trailing commas on unittitle
• Stuff to test
  • Tables
  • Which files have
    • chronlist
    • indexentry
    • duplicate unittitle, unitid
    • check for langmaterial/language
    • tables
    • indices
    • DACS single-level minimum

Resource records (single-level) to-do

• Map InMagic records to Resource schema
• Select records not present as multi-level
• Reconcile information in single-level and multi-level resource records, post to ArchivesSpace
• Post single-level resource records (only) to ArchivesSpace

Accession records to-do

• Map InMagic records to Accession schema
• Map linked resource IDs from InMagic to ArchivesSpace
• Post accession records to ArchivesSpace

Name records to-do

• Map InMagic records to Names schema
• Post name records to ArchivesSpace
• Merge name records already imported as part of EAD import with existing name records

Top containers to do

• Identify multi-level resources that re-number at each series; add fauxcodes.

Container profiles to do

• Post to ArchivesSpace from survey data

Records not described as part of multi-level description

• Halfway house for image records
• Migrate A/V and electronic records table to proper media log
• Transform objects database into finding aid
• Transform HTML oral history collections into finding aids

Normalization and reconciliation

• Normalize dates (timetwister or Bentley method)
• Reconcile subjects (topical) to LCSH
• Reconcile subjects (form/genre) to AAT
• Reconcile subjects (geographic) to TGN
• Reconcile names to LCNAF
• Merge duplicate subjects
• Merge duplicate names
• Update conditions governing access with machine-actionable restriction information