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Project Greylock Workflow
Daniel Michelson edited this page May 29, 2020
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Choose a collection from the project spreadsheet, add your name to column M, and open links to ArchivesSpace (column A) and audit spreadsheet (column H)
- When choosing a collection, keep in mind the following:
- Collections may be worked on in any order
- Number of interviews (column C). Since only one person will work on each collection, if you are spending most of your time on other projects avoid collections with a large number of interviews.
- Whether archival objects already exist (column D). If you do not have experience creating container inventories in ArchivesSpace, choose collections that already have archival objects.
- When choosing a collection, keep in mind the following:
- Do archival objects already exist according to the project spreadsheet?
- If yes, continue
- If no, create them following guidelines in wiki
- Have narrators and interviewers already been linked as agents according to the project spreadsheet?
- If yes, continue
- If no, add links for the narrator and interviewer (creating new agents if necessary)
- Form of links
- The narrator should have the role “Creator” and the relator “Interviewee”
- The interviewer should have the role “Creator” and the relator “Interviewer”
- Links should be added at the highest common level of description. Examples:
- Single list of interviews
- Not all interviews have the same interviewer
- Therefore:
- Each archival object needs to have the narrator and interviewer linked as agents
- Example
- Two lists of interviews
- All interviews have the same interviewer
- Therefore:
- Each archival object needs to have the narrator linked as an agent
- The interviewer only needs to be linked at the collection level
- Example
- Form of links
- Add conditions governing web access note for each interview based on audit spreadsheet
- Instructions
- This is a subtype of Conditions Governing Access note. To create one, add a Conditions Governing Access note and add the text "Conditions Governing Web Access" to the Label field.
- Is there a web access agreement?
- If no, use this note
- If yes, are there any restrictions on web access?
- If no, use this note
- If yes, use Smith Community only note or no web access note
- Instructions
- Add or update conditions governing access note for each interview based on audit spreadsheet
- Is there a release or deed of gift from the interviewer and the narrator?
- If no, does the spreadsheet indicate that the missing release(s) are from deceased individuals?
- If yes, are there any access restrictions?
- If no, use this note
- If yes, find appropriate note and edit as necessary
- Is there a release or deed of gift from the interviewer and the narrator?
- If access to the interview is restricted in any way, check the "Restrictions Apply?" box in the Basic Information section
- Add or update conditions governing use note for each interview based on audit spreadsheet
- For each row in the audit spreadsheet:
- If there are problems that require review, briefly identify the issue in column B.
- ADD EXAMPLE
- As you complete the row, check the box in column A to indicate that the data has been migrated (this will strikethrough the text). Do not check the box if the row has problems that need to be reviewed in column B.
- Do not make any other edits to the audit spreadsheet
- If there are problems that require review, briefly identify the issue in column B.
- Repeat process until all archival objects have been added or updated, then:
- Update collection level conditions governing access note if necessary
- Remove any reference to specific interviews
- If any interviews in the collection are restricted include standard language and check the "Restrictions Apply?" box in the Basic Information section
- Add a revision statement
- Add the date the collection is completed to the project spreadsheet (column N)
- If there are any issues that you were not able to address, check the box in column O.
- Update collection level conditions governing access note if necessary
- Setting your ArchivesSpace preferences to have new notes default to publish status will save time and avoid errors.
- Click on the down arrow to the right of your username on the upper right
- Select "User Preferences"
- Check the box labeled "Publish?"
- Click "Save"
- This setting only applies to the current repository.
- Some interviews have multiple narrators or interviewers.
- In the notes, specify any differences in permissions between narrators (or interviewers).
- The most severe restriction should be applied to the interview if there are any differences.
- Home
- Acquisitions Documentation and Filing
- Archival Description Guidelines
- Agents
- Assessment records
- Container profile measurements
- Dates
- Extents
- Finding aid notes
- Finding Aid Title
- Identifiers
- Intentionally Unpublished Resources and Archival Objects
- Revision Statement
- Shared top containers
- Special Formats
- Subjects
- Titles
- ArchivesSpace Tips and Tricks
- Workflows and Metadata Requirements
- Accessioning
- Bulk Changes Testing Workflow for ArchivesSpace API Projects
- Collection Management
- Finding Aid Metadata Requirements
- Finding Aid Review Workflow
- Importing Legacy Inventories Workflow
- Pseudonym Management
- Tech Services student manual
- Uploading files to be linked from ArchivesSpace
- Web archiving workflow
- Compass Manual
- MARC Cataloging Local Practices
- MRBC Cataloging and Conservation Documentation
- Public User Interface
- Discontinued or never implemented (for reference only)