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Tips for using ArchivesSpace
mcwhite18 edited this page Aug 9, 2021
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Here are some pages and tips which speed up ArchivesSpace work:
- Italicizing titles in ASpace
- Inputting multiple archival objects at once (Rapid Data Entry)
- You can mass edit box size, location, or barcodes with the manage top container function in ASpace. First, go to the gear symbol (settings) at the top right of the ASpace screen, open the drop down menu, and select manage top container. Now search for the collection you want to edit by typing the title into the "Resource" search bar. Select any boxes you want to edit and then click on "Bulk Operations". A drop down menu will ask whether you want to edit container profiles (box size), locations (either inputting a single location for multiple boxes or assigning boxes to a bunch of different locations), or barcodes (under "Rapid Barcode Entry"). You should then fill out the information in the pop up and select "Update record".
- Auto-generating dates and extents- If you have already input the box sizes and dates for children, you can auto-generate the dates and extents for parents. In ASpace on the parent's edit page, go to the right upper corner and select "More," and then select either "Calculate Extent" or "Calculate Dates." Calculate and then save to the record. If you are calculating extent, you will need to specify that the extent is in linear feet before saving. Remember to delete any dates or extents that were there and are now obsolete.
- Smith College Special Collections
- Processing Overview
- How to Read Processing Plans
- Arrangement
- Appraisal
- Description
- Post processing report and retrospective
- Expectations of students
- Appendices
- Home
- Acquisitions Documentation and Filing
- Archival Description Guidelines
- Agents
- Assessment records
- Container profile measurements
- Dates
- Extents
- Finding aid notes
- Finding Aid Title
- Identifiers
- Intentionally Unpublished Resources and Archival Objects
- Revision Statement
- Shared top containers
- Special Formats
- Subjects
- Titles
- ArchivesSpace Tips and Tricks
- Workflows and Metadata Requirements
- Accessioning
- Bulk Changes Testing Workflow for ArchivesSpace API Projects
- Collection Management
- Finding Aid Metadata Requirements
- Finding Aid Review Workflow
- Importing Legacy Inventories Workflow
- Pseudonym Management
- Tech Services student manual
- Uploading files to be linked from ArchivesSpace
- Web archiving workflow
- Compass Manual
- MARC Cataloging Local Practices
- MRBC Cataloging and Conservation Documentation
- Public User Interface
- Discontinued or never implemented (for reference only)