Workflow for born digital description
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In the project spreadsheet, identify the next collection to be described.
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Open the Resource record in ArchivesSpace and review the general collection description in order to better understand the context of the digital files. Note if there are any restrictions for the collection.
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In the project spreadsheet, identify all of the entries for the collection; note the identifiers for each digital object.
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Get a sense of the digital materials to be described:
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Open the google drive folder and open the digital file list(s) and digital processing log(s) (if there is one) with the matching identifier(s). (if there is no file list for a digital object in the folder, let Margy know)
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Note any potentially sensitive digital content, especially if the collection carries partial restrictions (see guidelines about restricted and sensitive content)
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Check the project spreadsheet notes - was there any media that could not be copied in part or full?
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(optional) Locate the digital objects on the storage server and poke around. Open the "documentation" subfolder and look at photographs of the original media. (see Locations of digital assets and metadata).
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In ArchivesSpace, create or edit the archival objects for each digital object, according to the description guidelines and Data-entry instructions:
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Locate the appropriate accession and find where the physical media is described in the container list and add the description of the digital content to the same archival object(s).
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If no physical media is listed, add a description of both the media and digital content (see instructions for describing computer media).
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If there is no container list for the accession, create a new archival object below the appropriate series header (accession) and add description of both the media and digital content.
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Add the digital object record(s) to the archival object(s), as outlined in the guidelines for creating Digital object records.
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Add file lists or log files as additional digital objects, linking to file in Google drive folder (if you don't see it there, ask Margy)
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Add description to the top-level of the resource record to reflect the digital materials, according to the description guidelines.
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If collection includes restrictions on access, or there are any questions about access to the digital content due to format of materials, contact Margy.
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Add a Revision statement for finding aid.
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