Workflow for born digital description
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In the project spreadsheet, identify the next collection to be described.
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Open the Resource record in ArchivesSpace and review the general collection description in order to better understand the context of the digital files.
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In the project spreadsheet, identify all of the entries for the collection; note the identifiers for each digital object.
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Get a sense of the digital materials to be described:
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Open the google drive folder and open the digital file list(s) and digital processing log(s) (if there is one) with the matching identifier(s). (if there is no file list for a digital object in the folder, let Margy know)
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(optional) Locate the digital objects on the storage server and poke around. Open the "documentation" subfolder and look at photographs of the original media. (see Locations of digital assets and metadata).
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In ArchivesSpace, create or edit the archival objects for each digital object, according to the description guidelines and Data-entry instructions:
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Locate the appropriate accession and find where the physical media is described in the container list and add the description of the digital content to the same archival object(s).
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If no physical media is listed, add a description of both the media and digital content (see instructions for describing computer media).
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If there is no container list for the accession, create a new archival object below the appropriate series header (accession) and add description of both the media and digital content.
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Add the digital object record(s) to the archival object(s), as outlined in the guidelines for creating Digital object records.
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Add file lists or log files as additional digital objects, linking to file in Google drive folder (if you don't see it there, ask Margy)
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Add description to the top-level of the resource record to reflect the digital materials, according to the description guidelines.
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If collection includes restrictions on access, or there are any questions about access to the digital content due to format of materials, contact Margy.
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Add a Revision statement for finding aid.
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Visual flowchart (needs to be revised - mj)
